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Employee referrals and internal mobility
Setting Up Your Internal Mobility Program in TalentLyft
Setting Up Your Internal Mobility Program in TalentLyft

Learn how to set up, use, and track the success of your internal mobility program

Updated over a week ago

In this article, we will go over the process of adding new members and setting up your internal mobility program in TalentLyft. This is a great way to promote your internal positions by adding your current employees a chance to apply for a job within your company if they are interested in changing departments or roles for which they are a good fit.

You can also use it to give your existing employees a head start to maybe apply for jobs that you first set up as internal and later publish so outside candidates could apply.

How to Add Members to the Referral Program

To add a new internal mobility employee or employees, please go to your Employee directory, which is located in your App settings.

When adding a new member or members to the Employee directory list, click on the Add new employee button. To add multiple referral members at the same time, click on the Bulk Upload employees button.

For the bulk upload option, you will need to upload a CSV file containing information like first name, last name, email address & department, but only First Name, Last Name, and Email Address are required fields.

NOTE: To make your bulk upload even easier, you can use our CSV template, which can be accessed and downloaded from the Bulk upload employees window. Before uploading the CSV file, ensure that the document is saved and uploaded as a UTF-8 file.

NOTE: You can also later update the list or replace it with a new one. If you want to replace an existing list with a new one, just tick the Keep only employees in CSV checkbox before uploading the new CSV file.

You can add your employees to the list only once, and they will appear on the list for every existing and all future jobs.

NOTE: Once you add an employee to the Employee directory list, they will be available for both Referral and Internal mobility emails.

Setting up your Employee Referral Emails and Automation

After setting up your list of employees that are available for your referral and internal mobility emails, you will need to set up your referral emails and whether will they be sent automatically, to which members, or manually.

Please open your Automation tab when you open the Employee directory section of your App settings and scroll to the Internal mobility section where you can set up your internal mobility that will be sent to all the members of the Employee directory list that are selected for a specific job or you send the automated email to all members or just the ones from that department.

NOTE: If you select the Don’t send an e-mail, I’ll choose candidates manually option, you will be able to send your internal mobility emails to selected members from each job that you are editing and promoting.

After an employee receives your referral email, it will look something like this:

Each member will receive his/her own unique apply link to the job for which they received the internal mobility email. After they use the link and apply, they will end up on that job as candidates, with the application source as Via Internal mobility.

Manually Sending Internal Mobility Emails and Tracking

After you have already set up your Internal Mobility program, you can check on each job and track the success of the program on that job specifically. You can also manually send emails to members and access the Analytics reports related to the program.

Please go to the job's Get candidates screen and open the Internal mobility section.

There you can track the success of the jobs internal mobility program, ask more employees to apply, and check the detailed analytics related to internal mobility.

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