This article will help you set up your team's availability for Round Robin or Group meetings. This feature will make scheduling meetings, interviews, and calls much easier for all the parties involved.
Setting up your availability
Go to your Avatar Icon in the top right corner of your screen - Your Settings - Profile - Interview availability and set up the availability when candidates can book a slot with you.
Defining Self-schedule links
Go to your Avatar Icon in the top right corner then App Settings - Self-schedule links and add a new Self-schedule link by clicking on the add button (plus sign in a red circle). A new pop-up window will appear where you need to select one of the three following options: One-on-one, Round Robin or Group meeting.
One-on-one meetings (included in all plans) - A candidate schedules a meeting with a single person from your team.
Round Robin (included in Growth and Enterprise or as an add-on to the Essential plan) - Meetings are automatically distributed to the first available person on your team who was included in the meeting link.
Group meetings (included in Growth and Enterprise or as an add-on to the Essential plan) - The candidate can schedule a meeting with multiple attendees.
After you choose either a Round Robin or a Group meeting type, you will be taken to step 2, where you need to define the internal self-scheduling name, participants, event type, event duration, first and last available date, location, and note.
Click on the save button and this self-scheduling link will appear in the list of the self-scheduled links section.
Sending self-schedule links to candidates
A direct link to the self-scheduler can be used while composing an email to the candidate and can be sent to the candidate if you click on the calendar icon (see below) in the email.
Whether you are mailing the candidate from the Jobs dashboard or the Candidates database, self-schedule link option will be available in that e-mail's toolbar. Once chosen, you will see a drop down menu with all your self-scheduled links.
Once included in the email, this is how the link will look on your end before it's sent to the candidate:
The email that the candidate receives will look like this:
Once the candidate opens the link, he will see all the available slots that can be booked, like so:
After a slot has been selected and the meeting was booked by the candidate, the confirmation page will look like this:
