Defining entities and relations
TalentLyft defines three entities related to the hiring process:
Job - A job opening/vacancy
Candidate - A person applying for the job
Application - Each individual application from one candidate
A candidate profile can have multiple applications associated with it.
When a candidate applies multiple times for the same job opening, we consider these as duplicate applications. TalentLyft uses comparison algorithms to automatically detect duplicate applications from the same candidate and merge them into one.
NOTE: If you added screening questions to the application form, the answers that a candidate gave previously won't be updated (if a candidate gives a different answer in his second application). Only answers to the questions they didn't answer in the first application will be updated.
There are times when the same candidate applies for multiple different job openings. When this happens, TalentLyft tries to connect each new application with an existing candidate in your talent pool based on certain criteria. When this search yields no results or an exact match isn't found, a new candidate profile is created.
If, however, similarities are detected between two or more candidate profiles, you will be notified about it:
Merging candidate profiles
The process of merging multiple profiles is simple and straightforward. You can review all the profiles that were automatically detected as possible duplicates. If you disagree with the duplicate detection, you can dismiss it and keep separate candidate profiles.
Pick a primary profile that will remain active after the merging is done, and press the Merge button.
NOTE: After the candidate profiles are merged, you cannot unmerge them.
All candidate's applications are available as part of the Applications details: