Defining entities and relations
TalentLyft defines three entities related to the hiring process:
- Job - A job opening/vacancy
- Candidate - A person applying for the job
- Application - Each individual application from one candidate
Candidate profile can have multiple applications associated with it.
When candidate applies multiple times for the same job opening, we consider these as duplicate applications. TalentLyft uses comparison algorithms to automatically detect duplicate applications from the same candidate and merge them into one.
There are times when the same candidate applies for multiple different job openings. When this happens, TalentLyft tries to connect each new application with an existing candidate in your talent pool based on certain criteria. When this search yields no results or exact match isn't found, a new candidate profile is created.
If, however, similarities are detected between two or more candidate profiles, you will be notified about it:
Merging candidate profiles
The process of merging multiple profiles is simple and straightforward. You can review all the profiles that were automatically detected as possible duplicates. If you don't agree with the duplicate detection, you can dismiss it and keep separate candidate profiles.
Pick a primary profile that will remain active after the merging is done and press Merge button.
TalentLyft will merge profiles and their applications, keeping all the files, contacts, activities and communications associated with them.
If the merged candidates happen to have applications for the same job opening, the application that is further in the hiring process will be kept. This application will, however, be updated with all the relevant or missing data from other application(s).
All candidate's applications are available as part of the application details:
as well as within the candidate's profile in your Talent pool: